Documents and Information Required

What information do I need to bring?

When you enrol on a course at Southwark College, you will need to provide proof of identity and, in some cases, evidence of your right to live and study in the UK. You’ll also be asked to provide a range of information, including your contact details and address details, evidence of any qualifications you’ve achieved, and the contact details of your next of kin.

If you don’t bring the documents relevant to you, then we may not be able to complete your enrolment.

At enrolment you are required to provide: 

• Valid ID which confirms your address and date of birth. Valid ID includes:

  • Birth certificate 

  • Passport  

  • Full or provisional UK driving licence 

• Original copies of existing qualifications, as well as the ones you have just achieved and/or statement of results.

• Your national insurance number (if known) 

• Contact details of your next of kin: A next of kin is a relative or carer/guardian you have the closest relationship with. If you are aged under 18, this information will be used to request consent for any trips you may go on as part of your college course.  

• If you are aged 19+ you will need to provide the means to pay for your course or proof of your evidence to waive fees. For example, income, a current benefits letters, or Adult Learner Loan application if you plan to study at Level 3.

I am not a British or Irish citizen, what do I need to bring?

The College is legally required to confirm evidence of your visa/immigration status. If you are not a British or Irish national, you must bring your Passport, travel document or Application Registration Card (ARC) card for identification purposes.   

Please bring with you:  

• eVisa share code - if you can view your immigration status online using your United Kingdom Visas and Immigration account, you can use the Gov.uk website to obtain a share code. We can use the code provided to check your status. Your share code will be 9 digits and consist of letters and numbers. 

If you can’t get a share code, you can bring your physical original immigration documents if they are still valid (i.e. they have not expired).

This can include one of the following:

• Visa vignette in passport - a visa vignette is a sticker placed in your passport that shows you have been granted permission to enter the UK for a specific purpose, such as study or work. 

• Stamp in passport - a passport stamp is an ink mark placed in your passport by a UK Border Force officer when you arrive, showing the date and place of your entry into the country 

• Biometric Residence Permit - Biometric Residence Permits (BRPs) are cards that were used to prove immigration status. You might have a BRP if you were granted permission to live or work in the UK on or before 31 October 2024. 

• Bail 201 letter – a Bail 201 letter is an official document issued by the UK Home Office to individuals who have been granted immigration bail. Please also bring your Application Registration Card (ARC). 

Please note, if you have an immigration status which is reliant on family member, e.g. dependant status, family visa, child visa, etc, you will also be required to provide the immigration documents of your family member. 

Why do I have to provide next-of-kin details?

If you are aged under 18, the College will request your next of kin details. This information will be used in the event of an emergency and may be used to request consent for any trips you may go on as part of your college course.

Will I have my photo taken?

We are required to take your photograph for your Student ID card when you enrol. This will be taken during the enrolment process.

When will I get my ID badge and lanyard?

You’ll receive your Student ID badge and lanyard at enrolment once you have completed all the required steps at our enrolment event.

Your checklist: